Southern Academy of Business and Technology(SABT)

Complete Document Checklist for Australia Student Visa | 2022 Guide 

Australia is becoming one of the most popular destinations for international students for their further study. Things might be confusing when you are prepared to travel to a foreign nation. But do not worry, since we have just what you need to know to help you achieve your goals. 

Choosing to study in Australia is an exciting first step toward a bright future. Before you can proceed, you must first finalize a few important pieces of information. One of the most important items you will need is a student visa, namely the student visa (subclass 500). 

In the initial approach, students visit the consultancy and obtain complete information on courses academic requirements, IELTS requirements, financials required, and other specifics to proceed. In this strategy, the student first receives extensive information and then begins preparing for the IELTS in accordance with their course requirements. Typically, the student attends IELTS classes before taking the IELTS test. 

Document Checklist For Australia Student Visa

1. IELTS class

First thing first, before you even start any of the procedures, book a seat for IELTS. Your entire visa procedure highly depends on the score you get on the English proficiency test. However, some book the date for IELTS before or without attending the class. Students on this route have already taken the IELTS Test and are now looking for a course.  

This method is advantageous for pupils who are confident in their ability to earn a high score. Take the way only if you are confident in your ability to score higher without knowing the IELTS score necessary for the course.  

Among the two mentioned above, the information-first strategy is often suggested since students will be better prepared for the test if they are aware of the IELTS score required for their course. Before you take the test, you are aware of the minimal score necessary by the chosen university. 

2. Work on your offer letter processing

There are a few documents that should be intact to start your offer letter processing. Some might not know, but the offer letter, also known as Confirmation of Enrolment (COE), is proof that you are entitled to attend a university after receiving an offer letter indicating that you have accepted your place. 

Unconditional offer letters are sent to international students who have already met the university’s entrance standards and have been accepted as a student. 

If you have provided all the necessary documentation and fees, the university will issue you an unconditional offer letter. This form of the letter is required when applying for a bank student loan. 

 It will be necessary when applying for an Australian student visa to study. Your COE contains information about you, the program you are interested in, the estimated cost, and the length of your studies. 

On the other hand, before starting the process for the offer letter, you must look into the documents precisely.  

  • Birth Certificate Original  
  • Passport along with the visa label and immigration stamps 
  • National Identity Card  
  • Book of Household Registration CV verified by local authorities  
  • A genuine GTE, as well as your domestic situations  
  • Original qualification credentials and transcripts of any courses completed  
  • OSHC throughout the duration of your student visa If you are under the age of 18, you must have parental consent. CAAW stands for Confirmation of Appropriate Accommodation and Welfare Arrangements 
  • Financial statement signed by you and a clear grasp of your and your sponsor’s relationship  
  • English Language exam certificate between the ages of two and a half years 

How do you get an offer letter from the university?

After examining the submitted application, the university/college may conduct a Skype or phone interview (Conditional). 

 The interview is chosen at random and is not conducted every time. There are three outcomes from the interview process:  

  • Offer Letter Sent 
  • Offer Letter Rejected 

 If the offer letter is refused, Start looking into alternative colleges; your consulting may be able to help you improve your application and academic institution choices. Another scenario is that you successfully obtain an offer letter from the college, which leads us to the next phase in the process, financial planning. 

Reasons for offer letter getting rejected

There are a few reasons why universities can reject the offer letter, and you should know why. Consider the information given and save your documentation from any kind of mistakes.  

  • Make sure you meet the academic threshold, if not, your application will be rejected . 
  • The application must be submitted before the deadline.  
  • Leaving the application incomplete  
  • Sometimes your school might not meet the criteria needed to apply for a university 
  • Making errors here and there 
  • The applicant doesn’t have a good discipline record  
  • Higher competition with greater numbers of applicants  

3. Final Documentation

As soon as you get the offer letter, there are a few final things that you must do before you fly to Australia. Financial documents demonstrate your ability to pay tuition and meet living expenses while studying in Australia.  

To ensure payment approval, the Compliance team and Education provider analyze the documents and verify financial documentation. Fees are then sent to the University/College.  

Funding documents have been received:  

Verified financials: 

 The college distributes ECOE to the student after the payment is approved and received by the university/college. ECOE (Electronic Confirmation of Enrollment) is a university confirmation. ECOE is typically emailed by the institution and includes your enrollment confirmation tuition costs, the duration of your course, and the program’s start date.


4. Genuine Temporary Participant (GTE)

The statement that you write must meet the Genuine Temporary Entrant (GTE) requirement, you must write a statement that addresses two criteria. The first is that you have come to Australia solely for the purpose of studying.  

Second, you must confirm that you will only be in Australia for a brief period (You will have to prove that you would not exceed your visa). In your statement, provide information about your ties to home (such as friends and family or a job you must return to) as well as the significance of the course to your future career or academic goals. 

 You will be able to demonstrate both your intent to return home at the end of your visa and your genuine intent to study in Australia by submitting this information.  


Health Coverage (OSHC). International students studying in Australia, as well as their dependents (spouses and children under the age of 18), are required to obtain OSHC. 

 It covers doctor visits, partial hospitalization, ambulance service, and a restricted number of pharmaceuticals (medicines). The insurers can provide you with a range of OSHC policies which you can select one from. 

Visa Documents that are required

  • Academic documents that include transcripts, Provisional, and Character certificates.  
  • Passport-size photos (must be recent ones and on a white background) 
  • Your score in IELTS/TOEFL 
  • Finances that cover 1 year of fees, living costs, transportation costs, and minimum 3-month old bank balance certificate and statements with evidence of income  
  • Documents that verify Income sources 
  • Documents that show the valuation of the property  
  • TCC (Tax Clearance certificate) 
  • CA Report  
  • Documents that prove your relationship with the sponsors and family members  
  • Original Birth Certificate  
  • Police verification report  
  • National citizenship certificate  
  • COE from the University/college  
  • SOP  

Documents that are needed for spouse visa/dependent

A Dependent Visa allows spouses and children to accompany or join a family member who has a similar Visa in another country.  

Depending on how the dependent visa is obtained, the dependent can live with the principal applicant or travel and explore. 

Children under the age of 18 must demonstrate that they are unable to live independently and must rely on the primary applicant for financial support. 

Documents that prove    the relationship, such as a marriage certificate for a spouse and a birth certificate for children, are necessary. 

Make sure that you have genuine evidence of your relationship with your spouse before you apply for your dependent.  

  • You must have a valid marriage certificate  
  • Evidence that shows you are living together  
  • Joint financial assets or liabilities  
  • Pictures that you have clicked together and with your friends and family together  
  • Loan/finance to cover your partner’s expenses  
  • 157A Visa Application form 
  • Application charge  

The spousal visa might get rejected if: 

  • Are there any type of mistakes in the application form  
  • You made mistakes in the format of the documentation  
  • Missing required documents  
  • Not being genuine about visa-related information  
  • Lack of evidence to prove your relationship with your spouse  
  • Lack of original documents  
  • If any of the paper comes out to be forged  

One of the most important requirements for a partner visa is that your marriage meets the criteria of a spouse connection under immigration regulations.  

Providing a marriage certificate to the Department is inadequate evidence to meet this criterion. Your marriage must be legally lawful in Australia, according to Australian law (which will be most relevant for marriages that take place outside Australia).  

The standard minimum age is 18. However, this might be reduced to 16 if certain circumstances are met. Same-sex marriages are legally recognized in Australia and hence qualify for a partner visa based on marriage (provided all other requirements are satisfied).